The numbers are written down.
What people know is not.
We talk to your people and write down what they know, so the company runs better. Before a purchase, after a purchase or before a sale.
Xhive / company memoryWhere are you right now?
You are buying a company
You see the numbers and the contracts. We show you how the work really runs.
You know what you are buying before you sign.
You just bought a company
A new owner wants to understand quickly how things work.
The knowledge is written down and stays in the company.
You are selling your company
A buyer wants to see that the business runs as a system.
You show it with a document, not just words.
Same process, three steps.
Interview
People tell us how the work really runs.
Check
We compare the answers with each other and with documents.
Map
You see where the knowledge sits and where repetitive work can be made simpler.
First interviews done with Viru Keskus.
The pilot is under way. We will share the results once it is done.
Invited to an interview?
Good. We want to hear how your work really runs. What you know gets written down, so repetitive work gets simpler. That gives you more time for the work you actually enjoy.
The people behind Xhive
The method has been tested in real interviews. We have been iterating on it since spring.
Ragmar Saksing
20+ years in technology. Serial entrepreneur with CTO experience.
Raivo Videvik
20+ years in leadership. International team building.
Indrek Põldvee
B2B sales and lead generation on LinkedIn. Works on M&A deals and investments.
Karin Jalasto
HR manager. Recruitment and interviews.
Anton Keks
Co-founder of a software company. Author of Angry IP Scanner. University lecturer.
What knowledge is most valuable in your company?
Let’s talk for 30 minutes. We’ll tell you straight whether we can help.
How it works
The same process in all three situations: before a purchase, after a purchase and before a sale.
Interview, check, map.
Interview
We talk to the owner, managers and specialists. We ask how the work really runs and who knows what.
Check
We compare the answers with each other and with existing documents. If two people describe the same thing differently, we ask again.
Map
We write down where the knowledge sits. Each topic gets one of three marks: write down now, automate or in place.
Each question comes from the last answer.
The person we talk to does not need to install or learn anything. Our team reviews every finding.
The knowledge is written down and stays in the company.
- A knowledge map: who knows what and where it is written down.
- A list of topics worth writing down now.
- Repetitive tasks that can be automated.
- An action plan: each item with an action and an owner.
Written-down knowledge also helps when someone new joins.
Let’s talk for 30 minutes →Questions and data
What happens to your data, and answers to common questions.
What happens to your data
Some of this is done, some we are still building. The status column says which.
| Topic | Our approach | Status |
|---|---|---|
| Data separation | Our approachEach company’s data is kept separate. Only authorised people have access. | StatusIn progress |
| AI training | Our approachThird-party models are not trained on your data. | StatusPolicy |
| Hosting | Our approachEU hosting, portable to another provider. | StatusPlanned |
| AI models | Our approachWe can switch language models. We don’t depend on one provider. | StatusPlanned |
| Traceability | Our approachEvery finding links to its source and review status. | StatusIn progress |
| Human review | Our approachPeople validate findings. The system does not make decisions. | StatusIn place |
| GDPR | Our approachLawful basis and agreements with suppliers. | StatusIn progress |
| EU AI Act | Our approachIntended use and user roles documented. Obligations reviewed with legal counsel. | StatusIn progress |
| Cross-company insights | Our approachWe compare across companies only with anonymised data and only with your permission. We first check that no one can be identified. | StatusPlanned |
We do not currently hold ISO 27001 or SOC 2 certification.
Frequently asked questions
Does Xhive tell us whether to buy?
No. We show how the work really runs and where the knowledge sits. The decision is yours.
Who do you talk to?
The owner, managers and specialists. Who and when is agreed before we start.
What do employees get out of it?
Their knowledge is written down and repetitive work gets simpler. That gives them more time for the work they actually enjoy.
We have documents and a data room. Isn’t that enough?
Documents show what is written down. We add what people know but nobody has written down yet. We use the documents as input.
Why are the interviews not anonymous?
The map has to show who to ask about what. People know why we talk to them before we start. Only the people named in the agreement see names.
Who can see the interviews?
Only the people agreed before we start. Each company’s data is kept separate.
What happens to the result?
The map and the written-down knowledge stay with the company.
Will anyone learn that we are looking at a deal?
We don’t mention your name or your deal without written permission. We sign a confidentiality agreement before we discuss the deal.
Does the AI make decisions?
No. Our team reviews the findings, you make the decisions.
Where is our data stored?
We plan to host in the EU. The exact provider and location go into the agreement.
Is our data used to train AI?
No. Third-party models are not trained on your data.
Are you certified?
Not yet. We are a young company. The table above shows what is done and what is in progress.